Permits and citizenship

Role of the employer in matters concerning a residence permit for an employed person 

If your employee is a citizen of an EU or EEA country, your employee and his or her family members have a right to work in Finland without restrictions. However, they must register their right of residence or apply for a residence card for a family member.

If your employee is not a citizen of an EU or EEA country, he or she must apply for a residence permit.

Applying for a residence permit

Your employee must apply for a residence permit himself or herself. You cannot apply for a residence permit on behalf of your employee. However, you can advise your employee on choosing the right application form.

There are more than 20 different residence permits that can be applied for on the basis of work. You will find a list of residence permit grounds on the page migri.fi/en/working-in-finland/applications.  

The employee’s working duties, the type of employment and possibly the duration and length of the employment determine which grounds for applying are the right ones for your employee. By clicking on the residence permit grounds, you will be able to read about the instructions for applying and the documents required for the different applications. 

Using the wrong form or filling in the right form incompletely slows down the permit process. In this case, we will contact you or your employee in order to clarify the incorrect or incomplete information given in the application. This will prolong the processing time of the application. When filling in the application, particular attention should be paid to giving correct and comprehensive information on the employment.  

You can recommend that your employee submits his or her application in the online service Enter Finland. Enter Finland is the quickest way for your employee to receive a decision. If your employee is unable to use Enter Finland, he or she can also apply for a residence permit using a paper form. 

If the application in question requires attachments from the employer and your employee is applying for a residence permit online, you can submit most attachments using Enter Finland for Employers. You can read more about the online service Enter Finland for Employers under the section Enter Finland for Employers.

Inquiries about processing times 

Information about the residence permit application is first and foremost given to the applicant himself or herself. As the employer, you can receive information about the processing stage of the matter. If you are using Enter Finland for Employers, you can follow the processing of your employee’s application online. In this case, you will not need to make separate inquiries to the Finnish Immigration Service about the processing stage of your employee’s application. Your employee must first give you permission to use the service. The employee can do this in his or her own Enter Finland application.

The Kamu chatbot helps your employee to follow the processing of his or her residence permit. Kamu tells your employee where his or her application stands in the process for applications waiting for a decision. Read more on the website migri.fi/chat1

According to the Aliens Act, a decision on an application for a residence permit on the basis of work shall be made no later than four months after the filing of a paper application or after the applicant has proved his or her identity. An applicant who has submitted an online application has proved his or her identity when he or she, after submitting the application, has visited a service point of the Finnish Immigration Service or a Finnish mission (embassy or consulate) abroad to prove his or her identity. The time for processing an application may be extended, if the application needs to be supplemented.  More information about processing times can be found on the page migri.fi/en/processing-times.

Informing of the decision

Residence permit for an employed person (TTOL)

If your employee is applying for a residence permit for an employed person (TTOL), an Employment and Economic Development Office (TE Office) will make a partial decision on the application. After this, the application is transferred to the Finnish Immigration Service for processing. 

The partial decision is always also sent to you, in the role of the employer. You have a right to appeal only the partial decision, not the decision made by the Finnish Immigration Service. If you are using the online service Enter Finland, the partial decision is sent to your Enter Finland account.

If the partial decision is negative, you will be informed of the decision after the Finnish Immigration Service has decided the application. In this case, only your employee, who is the person applying for a residence permit, will be informed of the decision of the Finnish Immigration Service.

If both the partial decision and the decision of the Finnish Immigration Service are positive, you will usually be informed of both decisions at the same time. 

If the partial decision is positive but the decision of the Finnish Immigration Service on the matter is negative, you will be informed of the partial decision after the Finnish Immigration Service has made a negative decision on the matter. In this case, only your employee, who is the person applying for a residence permit, will be informed of the decision of the Finnish Immigration Service. 

Other residence permit applications for work

In the case of other residence permit applications for work, the Finnish Immigration Service will only inform the employee of the decision. This applies to residence permit applications for, for instance, specialists, researchers and seasonal workers. As the employer, you will be informed of and have the right to appeal the decision only if your employee receives a negative decision on an application for a residence permit for seasonal work due to reasons that have to do with the employer. 

If you are using Enter Finland for Employers, you will be able to see when the matter has been decided, even if you cannot see the actual decision. You can ask your employee to contact you when he or she has been informed of the decision of the Finnish Immigration Service.