Frequently asked questions from employers
Submitting an application and visiting a service point
We have an employee who has applied for a residence permit. What should he do if there are no available times for proving his identity in the Migri appointment system?
The employee is advised to submit his application in the Enter Finland online service. The application is pending immediately after it has been submitted in Enter Finland.
If his permit is not about to expire within the next two months, he can wait in peace for new appointments to become available.
All applications for residence permits based on employment can be submitted in Enter Finland.
If the employee applies for an extended permit, he may be able to avoid visiting the service point if he uses strong electronic identification in Enter Finland. Read more about strong electronic identification at migri.fi/identification.
If the employee cannot book an appointment, and his permit is about to expire and he is not able to submit an application online, he can visit a Finnish Immigration Service service point and queue with a queue number. The contact details of the service points can be found at migri.fi/en/service-points.
Does our employee need to visit the service point in person when applying for an extended permit?
Your employee does not necessarily need to visit the service point if he or she submits his or her application in Enter Finland using strong electronic identification.
Strong identification means that a person logs in to Enter Finland using his or her Finnish online banking credentials, citizen's certificate or mobile certificate.
When an applicant is submitting an extended permit application, the Enter Finland service will inform the applicant whether he or she needs to visit the service point for proving his or her identity or not.
Read more about strong electronic identification at migri.fi/identification.
I am employing several people to work in Finland. The same terms of employment apply to all of them. Do I need to fill in the terms of employment separately to each employee's application?
No, you don’t. You can submit the terms of employment for all employees at the same time.
This is what you should do:
- Log in to your Enter Finland for Employers account.
- Select ‘Waiting for terms of employment’ on the Enter Finland Home page.
- Select ‘Submit terms of employment for several employees at a time’ and select which employees’ terms of employment you want to submit.
- Fill in the terms of employment for the selected employees.
- The terms of employment must be the same for all employees whose terms of employment you want to submit at the same time.
- If the terms differ, fill in the terms of employment separately for each employee.
If any documents are needed for the applications, you must attach the documents separately to each application.
Validity of the employee's right to work
How can I check whether an employee's right to work is valid? Is it possible to get a certificate of the right to work?
In the section Verifying your employee’s right to work, you will find detailed instructions on how to check an employee's right to work in different situations.
If your employee is an asylum seeker, you can ask for a certificate of an asylum seeker’s right to work. For more information on certificate requests, see the Certificate requests page.
Our employee applying for an extended permit works in the construction sector with changing work sites. To enter the work site, the employee must present a valid residence permit card. How does the employee prove his right to work at different work sites while he is still waiting for a decision on his extended permit application and the previous permit has expired?
At the work site, the employee can present a certificate of a pending application for an extended permit and his old residence permit card. The certificate of a pending application states when the application has been submitted. If the application has been submitted before the expiry of the old residence permit, the employee's right to work is usually valid for as long as the processing of the extended permit takes. Read more about the continuation of the right to work on the page Right to work while your application for an extended permit is being processed.
I would like to hire an employee whose residence permit has been granted on the basis of another job. Can he start working for us on the same residence permit?
He can do so if the new job is in the same professional field or similar tasks as those based on which the employee has been granted the right to work under his residence permit. In such a case, he does not need to apply for a new residence permit.
If the employee has been granted a residence permit for the employee in the service of a specific employer, the permit applies only to the employment in the specified employer's service. In this case, the employee must apply for and be granted a new residence permit for an employee before he or she can start a new job at your service.
Many residence permits that are granted on grounds other than employment give an unrestricted right to work. Such permits include a permanent residence permit and a residence permit on the basis of family ties.
You can check the employee's right to work on his or her residence permit card.
How can I check an employee's right to work within a certain professional field?
The right to work granted for a certain professional field is only valid in the professional field indicated on the card.
Our employee has applied for the first residence permit on the basis of employment in Finland. Can he start working before he has received a decision?
In general, an employee cannot start working before he or she has received a decision.
There are, however, some exceptions. Employees working in the following positions can start working before receiving a decision:
- an interpreter, a teacher, a specialist or a sports judge or referee; or
- a professional artist, coach or athlete, or a member of an assistance or support team for such a person.
Read more about starting to work before receiving a decision on the page Right to work without a residence permit.
In some cases, the employee has the right to work for 90 days without a residence permit. How do I know what kind of work can be done without a residence permit for a maximum of 90 days?
You will find information on the right to work without a residence permit for 90 days on the page Right to work without a residence permit.
Can we employ a person who has a residence permit issued by another Schengen State but not a residence permit issued by Finland?
A residence permit granted by another Schengen State does not give an employee the right to work in Finland. Before an employee can start to work, he or she must apply for a residence permit in Finland and receive a decision on his or her application.
An exception to the rule are permanent employees of a company that operates in another EU/EEA country, who come to Finland to perform temporary acquisition or subcontracting tasks as specified in the regulations concerning the freedom to provide services. Furthermore, the employees must also have permits that allow them to reside and work in said country, and these permits are still valid when they finish their work in Finland.
Our employee has a permanent residence permit, but his residence permit card happened to expire by mistake. Does the right to work continue even though the employee's permanent residence permit card has expired, and he has applied for a new card after the expiry of the old card?
If the employee has a permanent residence permit, his or her right to work does not end even if the residence permit card has expired. Thus, the expiry of the residence permit card does not affect a permanent residence permit holder's right to work.
The employee can apply for a new residence permit card in Enter Finland. Read more on the page migri.fi/en/renewal-of-a-residence-permit-card.
Can our employee move to another place of work our company has?
If the work tasks are in the same professional field, the employee may move to another place of work your company has.
Our employee has applied for an extended permit on the basis of employment. Can he continue to work while waiting for the decision, even though his previous residence permit has expired?
If an employee applies for a residence permit before the expiry of his or her previous residence permit, his or her right to work will usually continue even if he or she has not yet received a decision on his or her extended permit application. In general, he or she can continue to work while the extended permit application is being processed.
If the employee has submitted his or her extended permit application late, i.e., after the expiry of the previous permit, his or her right to work has expired.
Read more in the section Right to work while your application for an extended permit is being processed.
Termination of an employment contract
What should I do when our employee has resigned from our service and his residence permit is still in force?
You or the employee may inform the Finnish Immigration Service in writing of the termination of employment if the employment contract ends before the permit expires. Submit a written notification on the termination of employment in Finnish, Swedish or English. You may word the notification freely. We recommend that you date and sign the notification. You can e-mail the notification to email@example.com.