The Parliament of Finland decides how many quota refugees are admitted to Finland yearly.

The Ministry of the Interior, the Ministry of Economic Affairs and Employment and the Ministry for Foreign Affairs prepare a proposal for the Government on the nationalities of quota refugees and the regions from where they are selected. The Government decides on the territorial allocation of the refugee quota.

The UN refugee agency UNHCR determines which refugees need resettlement the most. The agency only proposes a small percentage of these refugees for resettlement as quota refugees in different countries. The UNHCR submits a proposal to Finland on quota refugees or resettlement and sends the documents concerning the refugees to the Finnish Immigration Service.

The Finnish Immigration Service is responsible for the selection of quota refugees. In addition, representatives of the Economic Development Centres, wellbeing services counties and/or municipalities as well as the Finnish Security Intelligence Service take part in the selection of quota refugees.

As a rule, the Finnish authorities interview the refugees proposed by the UNHCR before making the selections. Refugees in need of urgent resettlement are always selected on the basis of UNHCR documents without interviews, because of the urgency of their cases.

Based on documents and interviews, the Finnish Immigration Service decides which refugees are admitted to Finland under the refugee quota. The agency grants the selected quota refugees refugee status and a residence permit in Finland.

The Finnish Immigration Service resettles the quota refugees in municipalities in cooperation with the Economic Development Centres.

There is an aim to offer Pre-Departure Orientation (PDO) to quota refugees selected for resettlement in Finland before their move to Finland.

The International Organisation for Migration (IOM) makes travel arrangements for the admitted quota refugees at the request of the Finnish Immigration Service. The contracting partner of the Finnish Immigration Service agrees with the municipalities on the practical arrangements related to arrival, receives the quota refugees at the airport and refers them to further connections if necessary.

The municipalities receive the quota refugees, and they settle in dwellings reserved for them by the municipality.