Instructions for supplementing the terms of employment
You can speed up the processing of your employee's application by carefully supplementing the information on the terms of employment in the Enter Finland for Employers service or, alternatively, using the TY6_plus paper form.
If you have not provided sufficient data when supplementing the information on the terms of employment, the Finnish Immigration Service will request further clarification, which will lengthen the processing time.
When you submit additional information, make sure that the information concerns only the applicant in question and does not contain information about other applicants.
Use Enter Finland for Employers
When you provide supplementary data to an employee's application in the Enter Finland for Employers online service, it will shorten the processing time of the application, and the employee will get the decision sooner.
In Enter Finland for Employers, supplement the application and send the information on the terms of employment under section “terms of employment missing”. Then click the button “report terms of employment”.
We recommend the use of Enter Finland for Employers, which allows us to deliver any requests for clarification via the online service.
If you cannot use Enter Finland for Employers,
Complete the TY6_plus paper form. We will send any requests for clarification to the postal and/or e-mail address indicated on the TY6_plus form.
The paper form must be signed by a person responsible for the company with the right to sign. If the form is signed by someone else, a power of attorney must be attached to the form.
- If you are a private trader and someone other than you signs the TY6_plus form, submit a statement on the right to sign together with the form.
- If you are a representative of a limited liability company, submit an up-to-date extract from the trade register, a procuration or other statement confirming your right to sign.
- If you are a representative of an agricultural consortium, submit a consortium agreement that identifies the members of the consortium.
Instructions on how to supplement information on the terms of employment section by section
You can follow the following instructions when supplementing the information on the terms of employment in Enter Finland for Employers or, alternatively, when using the TY6_plus paper form.
1. Information on the seasonal worker
In Enter Finland for Employers, you do not need to edit the employee information, since the form displays the information as it was completed by the employee.
If you are using the TY6_plus paper form, you must complete the employee's information in the form in which it is in his or her passport.
2. Employer contact information
Company name: Fill in the name of the company in the same form as it is registered and how it appears in the Trade Register and in the Business Information System.
Business ID: Enter the company's Business ID
Line of business of the company: Fill in the official line of business of the company.
Registered office of the company: Fill in the registered office of the company.
Company postal address: Fill in the address where we can send requests for additional information to the employer by post.
Company email: Fill in the address where we can send requests for additional information to the employer by email.
Company telephone number: Fill in the number at which the Finnish Immigration Service can reach the employer if necessary.
3. Terms and conditions of work
Main duties or title: Fill in all the duties the seasonal worker will carry out. The main duties must be stated clearly. The duties must comply with the Seasonal Workers Act. If the employee has several duties, state how the duties are divided, for example, in percentage terms.
What makes the work seasonal? Explain what makes the work seasonal.
Duration of the seasonal work
Start date: Fill in the exact employment start date. A seasonal work permit is granted at the earliest from the date when the work starts.
End date: Fill in the exact employment end date. Please note that a certificate for seasonal work is issued for a maximum of 90 days and a residence permit for seasonal work for a maximum of 9 months.
Probationary period: Fill in the probationary period in accordance with the Employment Contracts Act, if applicable.
Working hours: Fill in the regular working hours of the applicant. Take account of the provisions on working hours in the collective agreement that is applied to the work. If the applicant is an on-demand worker, notify us of this under ‘Some other period, please specify’.
Determination of annual holiday: State whether the annual holiday is determined by the collective agreement or the Annual Holidays Act.
Grounds for pay:
State on the paper form TY6_plus the grounds on which your employee's salary is determined (piecework, hourly or monthly pay) and the exact amount of the salary in euros. If the basis for determining the salary is a piece rate, the supplement form must indicate the amount of the hourly salary in euros that is used as the basis for determining the piece rate. Make sure that the salary you have stated complies with the salary regulations of the currently valid collective agreement applicable to the work.
The grounds for pay cannot be reported in Enter Finland for Employers.
Taxable value of employee benefits: Fill in the exact value of any fringe benefits. State also whether the benefits are included in the salary or whether they are provided as a bonus. Check the taxable value of the fringe benefits on the Finnish Tax Administration's website.
Add a description of the fringe benefits.
Applicable collective agreement: Choose the collective agreement that is applied to the work.
Term of notice: Fill in the term of notice in accordance with the Employment Contracts Act.
Place of work: Fill in the location where the employee will work. If there are several locations, state the primary place of work and the other places of work.
Temporary agency work: If the work is temporary agency work, fill in the details of the user company. The agreement made with the user company must be attached to the application. The agreement must clearly state the period of validity of the contract, the parties of the contract and the duties the seasonal worker will carry out. The duties must fall within the scope of the Seasonal Workers Act.
Assurance of sufficient financial resources: Granting a seasonal work permit requires that the seasonal worker has sufficient financial resources secured by income from gainful employment.
Accommodation: If you provide accommodation for your employee, you must assure that your employee is provided with appropriate accommodation. You must also state the address of the accommodation.
4. Processing of personal data
5. Affirmation and signature
A person responsible for the company who has the authority to sign on behalf of the company must sign the form. If the form is signed by someone else, a power of attorney must be attached to the form from a person who has the authority to sign on behalf of the company or some other document indicating the authority to sign.