Instructions for supplementing the terms of employment
You can speed up the processing of your employee's application by carefully filling in the information on the terms of employment in the Enter Finland for Employers online service.
When you use the Enter Finland for Employers online service, the Finnish Immigration Service can make more extensive use of automation when processing the application and making a decision. The processing will be considerably faster and more streamlined, as the online service gives you immediate access to requests for additional information, for example. The terms of employment will also be included in the application immediately, which speeds up the processing of the application.
If you have not filled in all the required information on the terms of employment, the Finnish Immigration Service will have to request additional information from you, which will lead to a longer processing time. The terms of employment stated in the employment contract or binding job offer must be the same as the terms of employment that you report to the Finnish Immigration Service. If there are differences or contradictions between the documents, we will have to send you a request for additional information.
When you submit additional information, make sure that the information concerns only the applicant in question and does not contain information about other applicants.
Use Enter Finland for Employers
We recommend that you use our online service Enter Finland for Employers. When you supplement your employee’s application in Enter Finland for Employers, it will shorten the processing time of the application, and the employee will get the decision sooner. We can also send possible requests for additional information via the online service.
In Enter Finland for Employers, fill in and submit the information on the terms of employment under ‘Waiting for terms of employment.’ Click the button ‘Submit terms of employment’ to fill in the information.
Watch
- our instructions on how to use the Enter Finland for Employers service
- the info video Terms of employment as part of the application process (youtube.com).
If you cannot use Enter Finland for Employers
Complete the TY6_plus paper form (pdf). If we need to send you requests for additional information, we will use the contact details stated on the TY6_plus form.
The person who signs the paper form must be authorised to sign for the company. If the person who signs the form does not have the authority to sign for the company, a power of attorney, that is, a statement on the authority to sign, and the authorisation of the company to the person signing the form, must be attached to the form.
- For example, if you are a private trader and someone other than you signs the TY6_plus form, submit a statement on that person’s authority to sign together with the form.
Instructions on how to supplement information on the terms of employment section by section
You can follow the instructions below when you complete the information on the terms of employment in Enter Finland for Employers or complete the TY6_plus paper form (pdf).
In Enter Finland for Employers, you do not need to edit the information on the employee, since the form automatically displays the information in the form filled in by the employee.
If you are using the TY6_plus paper form, you must complete the details of the employee as they are in his or her passport.
Company name: Fill in the name of the company in the same form as it is registered in the Trade Register and entered in the Business Information System (www.ytj.fi).
Business ID: Enter the company's Business ID. If you are a private individual employer, enter your personal identity code. You are a private individual employer if you do not have a Business ID.
Line of business of the company: Fill in the line of business of the company in the same form as it is registered and how it appears in the Trade Register and in the Business Information System (ytj.fi).
Registered office of the company: Fill in the registered office of the company in the same form as it is registered and how it appears in the Trade Register and in the Business Information System. Read more about the Business Information System (ytj.fi).
Company postal address: Fill in the address where we can send requests for additional information to the employer by post.
Company email: Fill in the address where we can send requests for additional information to the employer by email.
Company telephone number: Fill in the number at which the Finnish Immigration Service can reach the employer if necessary.
Main field of employment: Fill in the field of employment corresponding to the seasonal worker’s main duties according to the Standard Classification of Occupations (ISCO) of Statistics Finland (stat.fi).
Other fields of employment: Fill in the fields of employment corresponding to the seasonal worker’s other duties according to the Standard Classification of Occupations (ISCO). It is important that you include all fields of employment in which your employee will work.
What makes the work seasonal? Explain what makes the work seasonal. Please note that seasonal work does not mean year-round work, but the need for additional labour in a given season, for example during the holiday season, a summer event, the planting phase of crops or harvesting. Nor does it mean standing in for permanent staff during the holiday season. If a company operates year-round, the seasonality may be reflected in the company's turnover, which increases during the season, or in jobs that are only done during the season. Read more about what counts as seasonal work.
Duration of the seasonal work: State the duration of the employment relationship.
Start date of seasonal work: Fill in the exact employment start date. A seasonal work permit is granted at the earliest from the date when the work starts.
End date of seasonal work: Fill in the exact end date of the employment relationship. Please note that a certificate for seasonal work is issued for a maximum of 90 days and a residence permit for seasonal work for a maximum of 9 months.
Probationary period: Fill in the probationary period in accordance with the Employment Contracts Act, if applicable.
Working hours: Fill in the regular working hours of the applicant. Take into account the provisions on working hours in the collective agreement applied to the work.
Determination of annual holiday: State whether the annual holiday is determined by the collective agreement or the Annual Holidays Act.
Grounds for pay: State the grounds on which your employee's salary is determined (piecework, hourly or monthly pay) and the exact amount of the salary in euros. If the basis for determining the salary is a piece rate, the supplement form must indicate the amount of the hourly salary in euros that is used as the basis for determining the piece rate. Make sure that the salary you have stated complies with the salary regulations of the currently valid collective agreement applicable to the work.
Taxable value of employee benefits: Fill in the exact value of any fringe benefits. State also whether the benefits are included in the salary or whether they are provided as a bonus. Check the taxable value of the fringe benefits on the Finnish Tax Administration's website (vero.fi)..
Add a description of the fringe benefits. List each benefit and include a description of each benefit and their taxable value. If the benefit is, for example, an accommodation benefit, write ‘accommodation benefit’ and state the taxable value of the benefit. Read more about the taxable values of fringe benefits and the most typical fringe benefits (vero.fi).
Applicable collective agreement: Choose the collective agreement that is applied to the work. If the collective agreement applied to the work is not on the list, select ‘Other collective agreement, please specify’, and state the name of the collective agreement.
Term of notice: Fill in the term of notice in accordance with the Employment Contracts Act.
Place of work: Fill in the location where the employee will work. If there are several locations, state the primary place of work and the other places of work.
Temporary agency work: If the work is temporary agency work, fill in the details of the user company. The agreement made with the user company must be attached to the application. The agreement must clearly state the period of validity of the contract and the contracting parties.
Assurance of sufficient financial resources: Granting a seasonal work permit requires that the seasonal worker has sufficient financial resources secured by income from gainful employment. The employee must be able to support himself or herself during the period of validity of the seasonal work permit with the income he or she receives from gainful employment. The requirement for sufficient financial resources must be met each month, even if the employee is working on piece-rate pay or on a so-called zero-hours contract, or even if the amount of work varies due to weather conditions.
Accommodation: If you provide accommodation for your employee, you must assure that your employee is provided with appropriate accommodation. You must also state the address of the accommodation. Read more about the accommodation for seasonal workers.
The section ‘Processing of personal data’ contains information about how the Finnish Immigration Service processes personal data. Read more about data protection..
You will have to affirm that you are competent to sign the form and that the details you have provided are correct. The person who signs the form must be authorised to sign for the company. If the person who signs the form is not authorised to sign on behalf of the company, a power of attorney, that is, a statement on the authority to sign, and an authorisation of the company to the person signing the form, must be attached to the form.
You will also have to affirm that the terms of employment of the seasonal work comply with the provisions in force and the applicable collective agreement. If no collective agreement is applied, the terms of employment must correspond to those applied to employees in the labour market doing similar work. In addition, it must be ensured that there are no grounds for refusing the permit, as referred to in section 7 of the Seasonal Workers Act. If the employer’s obligations relating to social security, taxation, employees’ rights, working conditions or terms of employment based on legislation or a collective agreement change before or during the period of seasonal work, take any changes into account without delay and comply with the obligations in force at the time.