Instructions for supplementing the terms of employment
You can speed up the processing of your employee's application by carefully supplementing the information on the terms of employment in the Enter Finland for Employers service or, alternatively, using the TY6_plus paper form.
If you have not provided sufficient data when supplementing the information on the terms of employment, the Finnish Immigration Service will request further clarification, which will lengthen the processing time.
Use Enter Finland for Employers
When you provide supplementary data to an employee's application in the Enter Finland for Employers online service, it will shorten the processing time of the application, and the employee will get the decision sooner.
In Enter Finland for Employers, supplement the application and send the information on the terms of employment under section “terms of employment missing”. Then click the button “report terms of employment”.
We recommend the use of Enter Finland for Employers, which allows us to deliver any requests for clarification via the online service.
If you cannot use Enter Finland for Employers,
Complete the TY6_plus paper form. We will send any requests for clarification to the postal and/or e-mail address indicated on the TY6_plus form.
The paper form must be signed by a person responsible for the company with the right to sign. If the form is signed by someone else, a power of attorney must be attached to the form.
- If you are a private trader and someone other than you signs the TY6_plus form, submit a statement on the right to sign together with the form.
- If you are a representative of a limited liability company, submit an up-to-date extract from the trade register, a procuration or other statement confirming your right to sign.
- If you are a representative of an agricultural consortium, submit a consortium agreement that identifies the members of the consortium.
Instructions on how to supplement information on the terms of employment section by section
You can follow the following instructions when supplementing the information on the terms of employment in Enter Finland for Employers or, alternatively, when using the TY6_plus paper form.
1 Information on the seasonal worker
In Enter Finland for Employers, you do not need to edit the employee information, since the form displays the information as it was completed by the employee.
If you are using the TY6_plus paper form, you must complete the employee's information in the form in which it is in his or her passport.
2 Information on the employer
Name: Enter the name of the company, such as it is registered and how it appears in the Business Information System
Business ID: Enter the company's Business ID
Place of domicile and industry of the company: Enter the official place of domicile and industry.
Address at which the seasonal worker will work: Enter the address at which the employee will work.
Postal address, if other than given above: Provide an address which the authorities can contact, for example, to send requests for further clarification if the address is other than the address where the seasonal worker will work.
E-mail address: Provide the e-mail address that the authorities can use for contacting you, for example, to send requests for further clarification.
3 Terms of employment
Main work tasks or job title: Report your employee's work tasks. The main work tasks must be expressed in clear terms (e.g., garden berry picking). The work tasks must be in compliance with the Seasonal Workers Act. If the employee has several main work tasks, indicate how the tasks are divided, for example, in percentages.
What makes the work seasonal? Explain what makes the work seasonal.
Work starts: Enter the exact employment start date. A seasonal work permit is granted at the earliest from the date when the work starts.
Work ends: Enter the exact end date of employment. Please note that a certificate for seasonal work is issued for a maximum of 90 days and a residence permit for seasonal work for a maximum of 9 months. If the seasonal work certificate has been applied for for a longer period than 90 days, and the conditions for issuing the certificate are met, the Finnish Immigration Service will issue the certificate for a maximum of 90 days from the employment start date stated in the terms of employment. The Finnish Immigration Service does not request a separate statement on the time of the employment relationship if the duration of employment has been reported as being over 90 days.
Reason for fixed-term employment: Enter the grounds for hiring an employee for a fixed term.
Trial period: Enter the potential trial period in accordance with the Employment Contracts Act.
Period of notice: Enter the period of notice in accordance with the Employment Contracts Act.
Working hours: If possible, enter the working hours per week. Take account of the provisions of collective agreements on working hours. If you cannot indicate any weekly working hours, enter the monthly or seasonal working hours.
Accrual of annual leave: Indicate whether the accrual of annual leave is determined by the collective agreement or the Annual Holidays Act.
Income: As an employer, you must assure that you are aware of the annual income requirement. In addition, you must assure that your employee can earn sufficient income to support him- or herself by income from gainful employment.
Grounds for determining the salary:
Use the TY6_plus paper form to indicate the grounds on which your employee's salary is determined (piecework, hourly or monthly pay) and the exact amount of the salary in euros. Provide only one basis for determining the salary. If the employment relationship is subject to more than one basis for determining the salary, provide further information in the section “further information on salary”. If the basis for determining the salary is a piece rate, the appended form must indicate the amount of the hourly salary in euros that is used as the basis for determining the piece rate. Make sure that the salary you have stated is in compliance with the salary regulations of the currently valid collective agreement applicable to the job.
The grounds for determining the salary cannot be reported in Enter Finland for Employers.
Taxable value of benefits in kind: Enter the exact value of any benefits in kind. Indicate also whether the benefits are included in the salary or whether they are provided as a bonus. Check the taxable value of the benefits in kind on the Tax Administration's website.
Place of work: Indicate the place where the employee will work. If there are more than one place of work, report all the localities.
Collective agreement applicable to the job: Enter the full official name of the collective agreement. In other words, do not use any abbreviations, the name of the trade union or a colloquial name of the collective agreement.
Accommodation: If, as an employer, you are providing accommodation for your employee, you must assure that your employee has appropriate accommodation.
4 Assurance and signature
The form must be signed by a person responsible for the company with the right to sign. If the form is signed by someone else, the form must be attached with a power of attorney from a person who has the right to sign or some other statement indicating the right to sign.